2014 Conference FAQ

Frequently Asked Questions (FAQ)

Welcome to the 2014 BALLE Conference FAQ page.  You have come to the right place to answer your conference-related questions. Do you want to know how to register for the conference or learn more about your housing options? Or how you apply a discount code? Look no further. We have arranged questions in sections; click on the following section titles to get to their group of questions then click on the question you want answered:
 
 
Can't find your question?  Contact BALLE staff for assistance. See you in Oakland!
 

Location and Dates

Pricing

Registration 

Travel and Housing

Agenda and Sessions

Miscellaneous

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Location and Dates                                                                                                 

 

What are the conference dates?
  June 11, 2014 to June 13, 2014. Conference registration check-in and walk up registration begin Wednesday, June 11 and continue throughout the week. There are pre-conference events on Wednesday, June 11, and the main conference kicks off the evening of Wednesday, June 11 with a reception and opening presentation. The main conference lasts through Friday evening, June 13.

 

Where is the conference?
  BALLE's 12th Annual Conference takes place at the Oakland Scottish Rite Center in Oakland, California. Visit our Travel and Accommodations page for a list of the addresses of all our conference venues and a map of the conference.

 
Is there a map of the conference locations? 

  There will be a map in the middle of your conference program as well as online here (link coming soon). 

Why Oakland?
  Consistently recognized as one of the most sustainable cities in the nation, Oakland was recently recognized by Fast Company as one of 15 cities composing America’s “Nation of Innovation”. Oakland is a hotbed of Localist innovation, and has driven its renaissance through a wide range of Localist initiatives. Read more (Link coming soon).
 
Who is the co-hosting network?
  We are honored to co-host our conference with acclaimed BALLE Champion network, the Sustainable Business Alliance (SBA) of Oakland. SBA is a business association committed to building a vibrant community of locally-owned, sustainably-minded businesses in the East Bay. SBA’s vision is for an East Bay network of business, community residents, and government engaged in actions that benefit the local economy, social equity, the environment, and quality of life for current and future generations.
 
 

Pricing

 
What is the cost of the Main Conference?
  Please visit our Rates and Information page for complete pricing information. 

Click here to register

* Discounted rates are available for confirmed Volunteers, Sponsors, Vision Session or Interactive Speakers, Press and Scholarship Recipients. Contact us with a questions.

Are there day rates?

  Yes, please visit our Rates and Information page for complete pricing information.  
Click here to register

 
Who qualifies for the BALLE Member rate?
  Current BALLE Members (Champions and Localist members). This discount applies only to the full Conference and is only available during the special pre-registration period. There isn't a single-day member discount.
 
Are there group rates?
  No, there are not group rates available. Please note that you can register additional attendees when you register yourself, simply adjust the quantity of tickets you wish to purchase.
 
The pre-conference events are additional costs, what does each pre-conference event cost?

  Please visit our Rates and Information page for complete pricing information. 

Questions?  Feel free to contact us.

 

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Registration

How do I register?
  To register, please visit our registration site now! Registering is quick and simple. Once you complete registration, you will receive an email with your registration confirmation that contains useful information about the conference. You will also receive emails verifying payment and specific order information. SAVE THESE EMAILS! They act as your receipt of payment as well as your registration confirmation.
 
I started my registration and didn't finish, can I save my registration?
  No, once you select your tickets and continue to the next page of registration, there will be a time limit displayed that signifies how long you have to complete your registration before your session times out.
 
How do I cancel or modify my registration?
  Log into your Eventbrite account with the username and password used to create your account. Click on "My Tickets" on the top of the page. Select the ticket you wish to modify and complete the process. 
 
How do I register if I am a Vision Session Speaker?

  You should have recieved instructions with a link on how to register. If not, please follow these instructions to complete your discounted registration. Visit our registration page, find a link near the "Register" button where you can input the promotional code that was sent to you in an email. Hit "Apply" and you will see the General Registration ticket type discounted at the rate offered to you. Please select the quantity and continue through the registration process by clicking the green "Register" button. If you have not received your discount code, please email Mikel Davila.

  Thank you for speaking at our conference! 
 

  Register now! If you have any questions or would like assistance with your registration, please contact us.

How do I register if I am a Presenter?
   You should have recieved instructions with a link on how to register. If not, please follow these instructions to complete your discounted registration. Visit our registration page, find a link near the "Register" button where you can input the promotional code that was sent to you in an email. Hit "Apply" and you will see a new ticket type called "Presenter" appear with a discount cost. Please select the quantity and continue through the registration process by clicking the green "Register" button. If you have not received your discount code, please email Mikel Davila.

  Thank you for speaking at our conference! 
 

  Register now! If you have any questions or would like assistance with your registration, please contact us.

How do I register if I am a Conference Sponsor?

  You should have recieved instructions with a link on how to register. If not, please follow these instructions to complete your discounted registration. Visit our registration page, find a link near the "Register" button where you can input the promotional code that was sent to you in an email. Hit "Apply" and you will see the General Registration ticket type discounted at the rate offered to you. Please select the quantity and continue through the registration process by clicking the green "Register" button. If you have not received your discount code, please email Mikel Davila.

  Thank you for sponsoring! 

 

  Register now! If you have any questions or would like assistance with your registration, please contact us.

How do I register if I am a Volunteer?

   You should have recieved instructions with a link on how to register. If not, please follow these instructions to complete your discounted registration. Visit our registration page, find a link near the "Register" button where you can input the promotional code that was sent to you in an email. Hit "Apply" and you will see the General Registration ticket type discounted at the rate offered to you. Please select the quantity and continue through the registration process by clicking the green "Register" button. If you have not received your discount code, please email Mikel Davila.

  Thank you for volunteering at our conference! 
 

  Register now! If you have any questions or would like assistance with your registration, please contact us.

How do I register if I am press?

   You should have recieved instructions with a link on how to register. If not, please follow these instructions to complete your discounted registration. Visit our registration page, find a link near the "Register" button where you can input the promotional code that was sent to you in an email. Hit "Apply" and you will see the General Registration and Tours ticket types discounted at the rate offered to you. Please select the quantity and continue through the registration process by clicking the green "Register" button. If you have not received your discount code, please email Mikel Davila.

  Thank you for covering our conference! 
 

 Register now! If you have any questions or would like assistance with your registration, please contact us.

I received a discount (promotional) code, how do I apply it?
  If you received a promo code, enter that code on our registration page near the "Register" button. Click "Apply" and review the options to see your discount applied. If you entered the promotional code in error, you will see an error on the top of the web page. If you want to request a discount code, please email Mikel Davila.
 
My discount code is not working?

   If you are having trouble with your discount code, please check to ensure you are inputting the correct discount code. If you are using the correct discount code and receive the error "The discount code has alreday been used" on the top of the page, then one of 2 things is occuring: 1) the discount code has already been used. If this is inaccurate, please email Mikel Davila and we will get this sorted out or 2) (more likely) the tickets are held up in the registration process. This can occur if someone used the discount code and proceeded to the next step in filling out the information and abandoned the order. If this happens, one must wait for at least 1 hour, before the tickets are released and the discount code can be used again. 

 
Will there be any scholarship to attend the conference?
  Yes! We will have scholarships to attend the 2014 BALLE Conference, details about our scholarships are found here (link coming soon).
 
How do I register if I am a scholarship recipient?

   You should have recieved instructions with a link on how to register. If not, please follow these instructions to complete your discounted registration. Visit our registration page, find a link near the "Register" button where you can input the promotional code that was sent to you in an email. Hit "Apply" and you will see the General Registration ticket type discounted at the rate offered to you. Please select the quantity and continue through the registration process by clicking the green "Register" button. If you have not received your discount code, please email Mikel Davila.

 
  Thank you for attending our conference! 
 

  Register now! If you have any questions or would like assistance with your registration, please contact us.

What is the payment policy?
  BALLE conference registration accepts these credit cards as payment: Visa, MasterCard, Discover and American Express. Payment must accompany your registration. Registrations without payment will not be processed.
 
What is the cancelation and refund policy and how do I cancel my registration?
  Cancellation and refund policy: 
 
  • Cancellation or refund before 11:59pm PT on May 12
    • Full refund, minus 5% of the total order (processing fee)
  • Cancellation or refund between May 13 and 11:59pm PT on June 10
    • 50% refund of the customer order
  • No refunds after June 10
Click here for instructions on how to cancel or modify your registration.
 
Please contact us if you need assistance or have questions.
 
Are attendee substitutions permitted?
  If you're unable to attend, you may transfer your registration to another person by sending us an email with the new attendee's name and contact information as well as your order number by June 1, 2014. Substitutions will not be granted after this date.
 
Can I bring a guest?
  Guests will not be permitted to attend any BALLE conference programming. You may bring guests to the evening festivities on Thursday and Friday night, but they will be required to pay a fee at the door. Please let us know if you intend to bring guests to the evening events so we can plan accordingly.
 
Is there walk-up registration?
  There will be walk-up registration available at the conference. On-site check in and registration will open Wednesday, June 11, 2014. General admission rates apply for walk-up registrations.
 
How do I check in at the conference?

  Onsite registration opens Wednesday, June 11, 2014 at the Scottish Rite Center - 1547 Lakeside drive, OaklandCA 94612. Please bring your Eventbrite ticket with you to each event that you are attending. You must check in with this ticket to get your conference program, materials and name badge.  Your name badge grants you access to all the conference events, so it is important to check in and get your conference materials as soon as you can. 

 

Travel and Accommodations

Where can I find information on Oakland?
  Good places to start are our conference host network and BALLE Champion, Sustainable Business Alliance (SBA) of Oakland, and Visit Oakland. Oakland Wiki is another source for good information on neighborhoods and other popular topics. 

 

What is the weather like in Oakland in June?
  The average high for that time of year is 70° F (21° C) and the average low is 54° F (12°C), with rain being very rare. Plan for warm, sunny weather (but bring some rain gear, just in case!).

 

How should I make air travel reservations to Oakland? Are there special rates?
  Special discounts for BALLE Conference attendees have been arranged. Please visit our Travel and Accommodations page for a complete list.

How do I arrange ground transportation from the airport?
  Please visit our Travel and Accommodations page for complete information.

Are there buses or trains to Oakland?
  Yes, please visit our Travel and Accommodations page for complete information. 

Is there a ride share?
  No, there is not an arranged ride share system this year.

 

If I drive to the conference each day, is there parking available?
  There is some free parking at the Scottish Rite center, and paid parking options nearby in the unlikely event that the free lots fill up. Details will be available at registration.

 

Is there a dorm room option this year? How do I make a reservation?
  Yes there is a dorm option available to conference registrants. Please visit the Travel and Accommodations page for complete information. 

 

How do I book a hotel room and what are the rates?
  BALLE reserved a courtesy block of discounted rooms. Please see the Travel and Accommodations page for complete information. 

 

Do you have suggestions for last minute hotel options?
  Check Priceline or Kayak for deals. Or consider alternative housing: rent a local house or apartment at AirBnB, find a couch to crash on at CouchSurfing.org or for large groups, check out VRBO

Are there shuttle busses from the hotels to the conferece site?
  We are not providing shuttles from the hotels to the conference site. Most of them are fairly close to the conference location (The Oakland Marriot, The Washington Inn, The Waterfront Inn, and the Inn at Jack London Square are among the closest, details here: https://bealocalist.org/2014-conference-travel-housing). All of the hotels are actually closer than the dorms, so the hotels are the way to go from a convenience standpoint. There will be some shuttles to and from the evening parties on Thursday night, and some shuttles to the party on Friday night.

Agenda and Sessions

What is the conference agenda?

  The full conference runs from the evening of Wednesday, June 11 through the evening of Friday, June 13. For a full conference agenda, please see the Agenda. Updates to the page are posted regularly.

When are the pre-conference events?

  We have two pre-conference tours this year, both occurring on Wednesday, June 11. The Main Conference kicks off that evening. It is possible to register for just one of our pre-conference events. Click here for more details on our tours.

PLEASE NOTE THAT PRE-CONFERENCE EVENTS ARE NOT INCLUDED WITH A FULL-CONFERENCE TICKET. YOU MUST REGISTER SEPARATELY FOR PRE-CONFERENCE EVENTS.

What are the conference topics this year?

  Please visit our Key Conversations page to view detailed description of our conference topics: 

Will there be any self-organized programming at the conference?
  Yes. There will be rooms and several hours of time available for attendees to organize their own sessions and invite other attendees to participate in self-directed sessions.
 
Are there any times to network at the conference?
  Absolutely! There are numerous meals, breaks, parties, and dedicated times when you will have a chance to network with all of the amazing folks at the BALLE Conference.
 
What are the off-site parties planned for the conference?
  At BALLE, it is always a better party! And with the help of our local network co-host, SBA Oakland, we are in the process of planning some great off-site parties each evening of the conference. Check back soon for details!
 
 

Miscellaneous

What meals are included in full conference registration?
  • Dinner will be provided at the opening night reception on Wednesday, June 11.
  • Breakfast and lunch will be provided on Thursday, June 12 and Friday, June 13.
  • Dinner will be provided on the evening of Thursday, June 13.
  • At the party on Friday, there will be numerous fantastic local food vendors from which you can purchase delectable dinners. Vegan, vegetarian and gluten-free options will be available at all meals.
Where are some good places to eat near the conference venue?
  You will be provided with a map of great local eateries when you register and with your conference materials when you check in on site.
 
What if I have special dietary needs or allergies?
  We provide food options for omnivorous, vegetarian, vegan, and gluten-free diets. Unfortunately, we are not able to provide any other special meals for other dietary needs. Be sure to indicate your dietary needs and preferences at the appropriate point in the online registration process. 
 
What is the recommended attire for the conference?
  Our conference is business casual. June weather in Oakland is sunny and pleasant so bring comfortable clothing for warm weather and light rain gear just in case! Also, be sure to bring good comfortable walking shoes.
 
Are spouses or children invited to conference evening parties?
  Absolutely! If you would like to bring someone to one of the evening parties, they will pay an entry fee at the entrance to the evening events. But please let us know in advance if you wish to bring guests to these events so we can plan accordingly. Details pending.
 
Is childcare provided?
  Unfortunately, we have not been able to arrange for the provision of childcare at this year’s conference.
 
Will there be internet access at the conference venues?
Details will be posted in the conference program you receive at registration.
 
Do I need to wear my badge during the conference?
Yes yes yes! Your badge is your key to accessing conference programming, meals, and evening events. You will not be granted access to any conference activities without your badge, so please do not lose it.
 
What do I do if I lose my badge?
Don’t lose it! If you do, we will unfortunately have to charge you a $150 replacement fee.
 
Are there any tips to keep in mind about attending a BALLE conference?
  • Come prepared to learn, be inspired, network, and have fun.
  • Soon we will have some tips and advice posted from BALLE conference alums to help you prepare for this event.
  • But most importantly, drink lots of water, try to get some rest, and make sure you empty out your heart and your mind before you get here because we are going to fill them both to capacity.
 
How do I become a sponsor?
We are excited that you are interested in sponsoring the BALLE conference.  Visit our Sponsor page for more information and to download the conference sponsorship packet.